Features of the HostelOffice reservation management software

User Friendly

  • Available for Windows, Mac or Linux. – Graphic User Interface. – Drag n Drop bookings. – YouTube accessible training films. – Management access levels. – Scroll over to see dorm and private prices. – Automated reminders for you – Use colours to have bookings highlighted..

Frees up your time

– Concurrently sell rooms in different configurations and for different seasons. – Promote tours only available for the dates of the bed booking. – Auto email messages to all guests before arrival, during stay, and after departure. – Automatic reports via email, even to tour providers. – Two mouse click auto email send receipts and invoices to guests.

Safe and Secure

– Although your reservation data is stored on your computer so you can access it even when internet connection fails we still backup your data for disaster recovery – Audit trail for every single edit – Manager edit capability with option to lock in data once sent to accountant. – PCI DSS Compliant so you can debit credit cards within the software without the need of a bank supplied acquirer account. – Load on to as many computers as you want. Use the integrated ID scanner for improved security.

Join the winners using our software that include the awarded Best Hostel Europe, Best Hostel USA, Best Hostel Australia, Best Hostel Germany, Best Hostel UK, Best Hostel Czech Republic and many more.

You can start today and earn more money for every future day of your business than you would without this software. All users are wealthier.

Quick Start

To get started within 24 hours: Email us your hostel name and any company details you want on the invoice, or use the Paypal link on the Your Cost page. One Time setup fee is 200 euros. The first two invoices are for three month durations and thereafter you will receive an invoice every 6 months.  All invoices will be based on the amount of beds and integrations. Once you pay the One Time Setup Fee then send us your room list so we know your room numbers and what physical beds are behind each door. Then we configure your software and send you the download codes within 24 hrs. Then let us know the day you want to go live using the software and enter the existing bookings hours before going live. Send us your agent account details so we can integrate the agents and we will let you know when the agents are integrated. All done.

Agent Integrations

The direct agent integration options are Google Hotel Finder that includes Google Maps and Google Locations, TripAdvisor’s TripConnect integration, HiHostels, Agoda, Booking.com, HostelBookers, Hostel Guru, HostelsClub, GOMIO, Book World Hostels, and Hostelworld that includes, Hostels.com (and Bed&BreakfastWorld if you want). If you feel there is a need to be integrated with another 20 agents then we can enable that via our integration with channel managers. Because we have a far superior integrated booking engine for your website and have automated functions that gain your hostel more Google reviews and ratings that in turn leads to more direct bookings you do not have to feel the need to give allocation to every agent. If you do give allocation to every agent then you risk pushing out 100% bed price paying guests and replacing them with commission lost bookings.

Do Not Pay 12 Months Up Front

Hostels opening within 6 months of starting to use the software get these months free of charge and only start paying once they open as long as they have paid the 200 euro setup fee. We do not lock you in with a contract because we are confident the solution will keep you happy. You only need to commit to the payment periods of the invoice. We will also permanently reduce your monthly fee by 25 euros per month for every new user you introduce. So be quick to get started and tell us the names of the other hostels you want us to contact to introduce the software to. 55 euros a month is the base price that you add 1 euro on top for every 2 beds in your hostel and then the agent integrations are priced in proportion to the amount of beds the hostel has. So a 50 bed hostel would pay 80 euros a month for the software integrating with 4 agents. In return for your 80 euros we will return you at least 800 euros is extra income per month. But most often such a hostel will experience at least 2000 euros increase in booking revenue a month.

The following film is an introduction to the HostelOffice software

Book into your hostel using the new Hostel Guru app

HostelOffice user hostels are bookable on the Hostel Guru smart phone app.  Backpackers and other travellers connect with each other on the app and book in to HostelOffice hostels on the app. This enables your hostel to co-operate with feeder hostels and be better able to compete with chain hostels.
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Hostel Guru app

HostelOffice user hostels are bookable on the Hostel Guru smart phone app.  Backpackers and other travellers connect and chat with each other on the app and book in to HostelOffice hostels on the app. This app networks your hostel with all the other HostelOffice users around the globe.
Find out more on the Hostel Guru website.